A MESSIANIC CONGREGATION IN WICHITA, KS

Request for Proposal

Introduction

Remnant of Israel Messianic Congregation (ROI), hereby invites you to submit a sealed proposal on the goods and/or services as described below.

Access PDF Here.

Project Specifications

Introduction

The subject focus of this Request for Proposals (RFP) is to replace windows at the ROI facility such as to provide better protection to the congregants and visiting community members.

Scope

The scope of the project includes removing and replacing existing ground level windows on the east, north, and west side of the facility. Impact resistant windows and frames will be required for all except the windows leading to the basement.

Deliverables

  • Vendor will provide all windows, frames, hardware, labor, and materials to provide a complete solution to this RFP from start to finish.
  • Vendor will install the windows with industry standard materials.
  • Windows will be fixed-frame direct set windows.
  • Window frames will be steel or similarly strong material frames which are anchored to the building window opening. Thermally broken is preferred but not required.
  • Window glass will be low-e coated dual pane glass with krypton, argon, or xenon gas filler.
  • Windows for first floor will be impact resistant UL 972 or higher standard.
  • Windows installed at grade (for basement) will be laminated and/or tempered.
  • Window glass will have an opaque film or coating so as to obfuscate the view into and out of the windows.
  • All materials provided will be new from the manufacturer and include, at a minimum, a ten-year warranty covering glass integrity, frame and sash materials, and seals.
  • Vendor will warranty labor and workmanship for, at a minimum, 2 years.
  • All warranties are transferrable with no effect on duration of coverage.
  • Vendor must have a local office within 50 miles of zip code 67218 and have local technicians certified in the installation of quoted windows. Certified technicians must be local to the Wichita area and able to respond within 24 hours of an emergency service request.
  • Vendor must be able to show that they have experience in installing the windows, and provide at least two references of similar facilities in which they have installed the solution.
  • Inspection with an ROI representative before there is a signed project completion.
  • No work will be completed on Saturdays or while services are being attended.
  • An inventory including descriptive names and a building map showing locations and names will be provided and delivered to ROI upon project completion for all installed windows.
  • All documents created as a part of the project will be owned by ROI and will be delivered to ROI before final payment.
  • After 30 days but within 90 days of signed project completion vendor will complete a review to verify all windows are installed as intended and will remedy any issues found.

Pricing

The Vendor is to provide the following details concerning all-inclusive cost options.

1. Itemized Material list
2. Anticipated lead times for Materials
3. Provide a detailed process and schedule for each objective of the proposal
4. Pricing must include all expenses related to the completion of the project

Selection Criteria and Interview Process

It is anticipated that vendors will be selected for an interview. The interviews will occur either face-to-face or online at a time agreed upon by vendor, project committee and financial committee.

Following proposal reviews and interviews, if the latter are deemed necessary, the Project Committee will rank the interviewing proposals as follows:

• Attends the mandatory site walk (contact info@shalomwichita.com  within 10 days of the posting of this RFP on Kansas register for information)
• Vendor’s knowledge of the subject
• Representation of adequate staff capacity and the ability to perform the tasks desired.
• Verification of having performed similar tasks with the experience occurring consecutively within the past 5 years within the local region.
• Display knowledge of regulations and industry standards specific to the state of Kansas
• The ability to complete the project by April 1st, 2027
• Positive and constructive reference reports
• Price

A decision will be made no later than September 25th, 2026. Remnant of Israel Messianic Synagogue will then engage the top ranked Vendor in contract negotiations by October 9th 2026.

 

Directions for Submission of RFP

Interested individuals, firms and organizations are to submit one copy of their proposal to the following address:

Philip Snell
Remnant of Israel Messianic Congregation
3700 E Pawnee St
Wichita, KS 67218
(316) 744-7470
info@shalomwichita.com

Such proposals must show the following information:

1. Vendor name and address
2. Brief history of operation and range of service capabilities
3. Name and resume of Project Director
4. Resumes of all principals and professional support staff involved demonstrating qualifications and related experience and expertise
5. No less that three references including contact information and a brief description of the services provided
6. Only sealed hard-copy proposals are acceptable. These can either be hand delivered or submitted via USPS, UPS, FedEx or other delivery service.

CAUTION: Be sure to allow time for your proposal to arrive, since UPS, FedEx and USPS delivery times can be erratic and unpredictable. “Next Day Delivery” does not guarantee delivery by the deadline and all proposals received after the stated deadline will be rejected and returned unopened.

7. Questions concerning the project and proposal process should be emailed to info@shalomwichita.com and will be answered and posted on the ROI website (https://shalomwichita.com/nsgp) up until five (5) working days prior to bid opening. Questions submitted after that point will not be answered or processed.

8. All proposals must be clearly labeled on the outside of the envelope with the project name ‘Remnant of Israel Window Replacement’.

9. Change orders will not be allowed unless a customer driven scope of work is presented and proposal is delivered prior to acceptance.

10. Proposal changes or modifications will be accepted by electronic (e.g., E-mail, FAX) means, but only if the change or modification is received prior to the bid deadline and then only if the information submitted does not reveal the base value being adjusted. Hardcopy, written confirmation of the value change/modification must be received within two (2) working days after the closing date; otherwise, no consideration will be given to the electronic modification.

11. Electronic submissions (e.g., E-mail and FAX) of complete proposals are NOT acceptable and will be rejected.

12. Neither duplicate hard copies nor electronic versions of proposals should be circulated to other parties affiliated with the project.
Sealed proposals will be accepted until 1:00 PM, Central Time Friday September 18th 2026. At that time, all proposals received will be publicly opened. That information will be passed on to the Remnant of Israel Project Committee which will consist of at least three people. Members of that committee shall then review the individual proposals in accordance with the stated criteria.

Budget and Contract

Remnant of Israel Messianic Congregation will enter into a contract with the selected firm. The Vendor is hereby informed that the contract document must be approved by the Kansas Highway Patrol prior to its final execution.
All persons awarded and/or entering into contracts with Remnant of Israel Messianic Congregation shall be subject to and required to comply with all applicable state and federal provisions pertaining to non-discrimination and Equal Employment Opportunity. All Contracts will be reviewed by the Kansas Highway Patrol prior to execution.